Field officers & GN Officers

VISSION

Vision

Acting as the pioneer in citizen-centric service provision by registering, conserving, and issuing certified copies of legal documents that confirm the legal ownership of immovable properties, and the civil rights of the public. 

MISSION

Mission

Registering legal documents related to immovable properties, registering land titles in Sri Lanka, and registering vital life events such as marriages, births, and deads, conserving those documents, and issuing certified copies of them upon request, thereby assisting the public in protecting their rights. 

Registration of past births under section D24

1. Such a birth can be registered if it has not been registered within three months of the birth.
2. Submit the declaration to the Additional District Registrar of the Divisional Secretariat.
3. One of the parent or a trustee can submit the declaration form
4. Cost of the Declaration form :- Rs. 50.00
5. Requested documents for late birth registration below one year.
   1. Declaration form (will be provided)
   2. Certified parents' marriage certificate (if married)
   3. Certified parents' birth certificates
   4. One of the below documents to prove date of birth and place of birth
      1. Hospital birth record or certified copy
      2. Grama Niladhari birth report or certified copy
6. Requested documents for late birth registration more than one year.
   1. Declaration form (will be provided)
   2. Certified parents' marriage certificate (if married)
   3. Certified parents' birth certificates
   4. Should be applied for nil result to prove that the birth is not registered.
   5. One of the below documents to prove date of birth and place of birth
      1. Hospital birth record or certified copy
      2. Grama Niladhari birth report or certified copy
7. If the above document is not available, one of the below documents can be submitted
   1. Health Development Chart
   2. Baptized certificate
   3. Certified copy of school attendence register/ school leaving certificate
   4. Horoscope
8. Parents should be appeared to the matter

Issuing probable age certificate under section 24

1. Nil report for proving birth not registered.
2. Hospital record from the hospital of the birth occured.
3. School leaving certificate
4. If the person has a forge certificate that should be proven with an affidavit
5. Grama Niladhari certificate.
6. Parents's Birth certicates and Marriage certificate
7. Person's marriage certificate
8. Children's birth certificate.
9. Copy of National Identity Card
10. According to the office structure should be submitted the certificate from Institute of Forensic Medicine and Toxicology - Srilanka

Requested documents for name change under section D27- Age below 07 years

1. Certified birth certificate to be amended
2. Certified parents' marriage certificate
3. Certified parents' birth certificates
4. If the applicant is father, written consent should be given by mother (Vice versa)
5. Affidavit from JP including that the two names bearing same person. Declarant should be father/mother.(applicant should be signed on Rs.50.00 Stamp)

Requested documents for name change under section D27- Age between 07 to 21 years

1. Certified birth certificate to be amended
2. Certified parents' marriage certificate
3. Certified parents' birth certificates
4. If the applicant is father, written consent should be given by mother (Vice versa)
5. Affidavit from JP including that the two names bearing same person. Declarant should be father/mother.(applicant should be signed on Rs.50.00 Stamp)
6. The relavant name should be used more than one year and it has to be proven with two documents.
7. Relavant name to be changed should be recommend by the letter of Grama Niladhari.
8. If the name need to be changed completely, should be published on a newspaper and the police report is compulsary

Requested documents for name change under section D27- Age above 21 years

1. Certified birth certificate to be amended
2. The relavant name should be used more than one year and it has to be proven by atleast three documents.
3. Relavant name to be changed should be recommend by the letter of Grama Niladhari.
4. If the name need to be changed completely, should be published on a newspaper and the police report is compulsary
5. Affidavit from JP including that the two names bearing same person.(applicant should be signed on Rs.50.00 Stamp)

D51(1) D27(A)- Requested documents to change the other details except name on the birth certificate

1. Certified birth certificate to be amended
2. Certified parents' marriage certificate
3. Certified parents' birth certificates
4. Affidavit from JP including that the two names bearing same person.(applicant should be signed on Rs.50.00 Stamp)
5. Photo copies of parents national Identity Cards
6. Extract of Electoral Register from Election office and certificate on residence issued by Grama Niladhari are essential to amend informant's address.

Registration of post dated death under act of 36

Death report of hospital/ GN death report / Estate death report

1. Details of bills of good received for the funeral
2. Oath of closest relations
3. GN report
4. Relevant documents to prove that religious activities were done
5. Witness  statements to prove that fund for death were received

Certificates cost

1. Birth certificate Rs.120.00

(Registration no. , date of birth with all the details)

2. Birth certificate Rs.250.00

(Date of birth only with 02 years searching)

3. Death certificate Rs.120.00

(Registration no. , date of death with all the details)

4. Death certificate Rs.250.00

(Date of death only with 02 years searching)

5. Marriage certificate Rs.120.00

(Registration no. , date of marriage with all the details)

6. Marriage certificate Rs.250.00

(Date of Marriage only with 02 years searching)